Administration and Establishment Division

The numbers correspond to the employee holding a subject number (e.g. “3/1“)

Administrative Officer

  1. General duties of office related to administration.
  2. Disciplinary affairs of officers other than executive officers.
  3. Leave approval of  officers other than executive officers.
  4. Supervision of the duties of minor staff.
  5. Supervision of repairs of vehicles belongs to institutions under office of the PDHS – Western Provincial.
  6. Supervision of all staffs inquiries
  7. Supervision of information which to be submitted to law, human rights commission, Ombudsman and participate to inquiries with authorities.
  8. Supervision of daily postal communication.
  9. Supervision of Public complaints and letters from Presidential office, Ministers and members of parliamentarian and provincial council.
  10. Supervision of duties and administrative works of office vehicles and drivers.
  11. Other tasks assigned by Provincial Director, Deputy Directors.

Chief Management Assistant

  1. Redirecting daily post to relevant officers.
  2. Supervision of Management assistant’s daily duties.
  3. Leave and Duty leave approval of Management assistant’s and minor staff.
  4. Parliament and provincial council advisory committee affairs.
  5. Transfer of duties and supervision of minor staff and watchmen duties.
  6. Adaptation of relevant Health circular to province  and manipulation of circulars of delegation of authority.
  7. Health sector Recruitment affairs of province.
  8. Processing recruitment procedures.
  9. Covering up the duties of the Administrative Officer.
  10. Other tasks assigned by Provincial Director and Deputy Directors and Administrative Officer.

1/2

  1. Affairs of Department officer’s property loan.
  2. Affairs of emergency leave and compensation payments.
  3. Western Provincial Officers medical board duties of WP.
  4. Preparation of official identity cards of department officers.
  5. Agrahara insurance duties.
  6. Railway warrants and season card duties.
  7. Coordination of the minister’s monitoring visits.
  8. Covering up of duties of 1/3 and 1/7 .
  9. Other works assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.

1/3

  1. Affairs relevant to reports from offices of Regional Director of Health services.
  2. Affairs relevant to courts.
  3. Affairs of Government officers advance B account.
  4. Affairs relevant to Human Rights Commission.
  5. Affairs relevant to disciplinary inquire.
  6. Covering up duties of 1/2 and 1/7 .
  7. Other works assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.

1/4

  1. Affairs of staff officers leave.
  2. Maintenance of document related to overtime.
  3. Maintenance of document related to Employees leaves and special leaves.
  4. Field officers diary affairs.
  5. Affairs relevant to public complaints
  6. Covering up duties of 1/8 and 1/7 .
  7. Other works assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.

1/5

  1. Affairs of provincial medical officers and other officers’ telecommunication.
  2. Water, electricity and telephone bill clearance and relevant maintenance.
  3. Office building rent and relevant maintains.
  4. Repair and maintenance of all hospitals equipments.
  5. Affairs of office telecommunication affairs.
  6. Affairs of all health institutions buildings construction maintains and repairs.
  7. Affairs of hospital Sanitation and security services.
  8. Covering up duties of 1/6 and 1/7 .
  9. Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.

1/6

  1. Vehicle repair and maintains.
  2. Fuel invoice and bill clearance.
  3. Checking drivers note regarding transport allowances and overtime payments.
  4. Affairs relevant to sewage systems in hospitals.
  5. Updating provincial health vehicles and cadre.
  6. Covering up duties of 1/6 and 1/7 .
  7. Special duties such as Uttama shrama pooja, carlton suwa udana,dayata kirula,nirogi lanka,pawadi suwa piyasa and sambudda jayanthi
  8. Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.

1/7

  1. Affairs of Quarters/official residences.
  2. Affairs of rent payments.
  3. Affairs of acquisition of land and take over.
  4. Hospital development committee duties.
  5. Duties relevant to department circular.
  6. Affairs of Local and Foreign donations.
  7. Provincial ministry summit and affairs of line ministry.
  8. Special conferences.
  9. Affairs relevant to film in provincial hospitals.
  10. Hospital welfare association affairs.
  11. Affairs relevant to control of foods and drugs quality.
  12. Covering up duties of 1/2,1/3,1/4, 1/5, 1/6, 1/8.
  13. Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant

1/8

  1. Distribution of letters within institution and outside.
  2. Distribution of all postal communication.
  3. Maintains of daily reports of postal communication.
  4. Covering up duties of 1/4.
  5. Other works assigned by Provincial Director, Deputy Director, Accountant, Administrative Officer and Chief Management Assistant

2/1

  1. Institutional affairs of provincial doctors.
  2. Affairs of Government Medical Officers Association (GMOA).
  3. Covering up duties of 1/4 .
  4. Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.

3/1

  1. Institutional affairs in following officers
  • Accountant
  • Administrative Officer
  • Planning and Program assistant
  • Development officer
  • Statistic research officer
  • Electrical engineer
  • Medical document Assistant
  • Management Assistant
  • Medical education officer
  • Ward clerk
  • Diet clerk
  • Information Technology Officer
  • Medical supply assistant
  1. Maintaining personal files of management assistant
  2. Priority list, Monthly reports, statistic maintains
  3. Affairs of local, foreign and special leaves
  4. Covering up duties of 2/3.
  5. Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.

2/3

  1. Institutional affairs in following officers
  • Registered Medical Officers
  • Public health laboratory technician
  • Electric medical technician
  • Vaccinator
  • Unit Controller
  • Technical Officers
  1. Covering up duties of 2/2.
  2. Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.

2/4

  1. Institutional affairs in following government officers
  • Nursing Officer
  • Nurse
  • Public nurse
  • Nursing sister
  • Nursing Teacher
  • Regional  Public Health nurse
  • Provincial Super Grade Public health nurse
  1. Nursing officer recruitment, Service confirmation, Transfers, Promotions, Service extension, Language proficiency and local proficiency, retirement and restoration of service.
  2. Nursing service executive promotions.
  3. Recruitment under contract basis.
  4. Priority list, Monthly reports, statistic maintains
  5. Affairs of local, foreign and special leaves
  6. Covering up duties 2/5.
  7. Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.

2/5

  1. Institutional affairs in following government officers
  • Medical Laboratory Technician
  • X-ray technician
  • Physiotherapist
  • Pharmacist
  • EEG technician
  • Drug Dispenser
  • Eye technician
  • Occupational Therapist
  • Entomology assistant
  1. Priority list, Monthly reports, statistic maintains
  2. Affairs of local, foreign and special leaves
  3. Covering up duties 2/4.
  4. Other tasks assigned by Provincial Director, Deputy Directors, Accountant ,Administrative Officer and Chief Management Assistant.

2/6

  1. Institutional affairs in following government officers
  • Food and Drug inspector
  • Administrative public health inspector
  • Public Health inspector
  • School dental therapist
  • ECG technician
  • Public health field assistant
  • Driver
  1. Priority list, Monthly reports, statistic maintains
  2. Affairs of local, foreign and special leaves
  3. Covering up duties 2/8.
  4. Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.

2/7

  1. Institutional affairs in following government officers
  • Administrative Mid wives
  • Mid wives
  1. Priority list, Monthly reports, statistic maintains
  2. Affairs of local, foreign and special leaves
  3. Covering up duties 2/1.
  4. Other tasks assigned by Provincial Director, Deputy Directors, Accountant ,Administrative Officer and Chief Management Assistant.

2/8

  1. Institutional affairs in following government officers
  • Saukya Karya sahayaka
  • Cook
  • Watchman
  • Book binder
  • Laboratory Assistant
  • Attendant
  • Hospital Overseer
  • Karyala karya sahayaka
  • Spray machine operator
  • Packager
  • Sewing maid
  • Telephone operator
  • Messenger
  • Film machine operator
  1. Above post recruitment, promotion, restoration of service, retirement and transfer to other institutions from provincial council.
  2. Priority list, Monthly reports, statistic maintains
  3. Office minor staff Personal file maintains
  4. Affairs of local, foreign and special leaves
  5. Covering up duties 2/6.
  6. Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.