The numbers correspond to the employee holding a subject number (e.g. “3/1“)
Administrative Officer
- General duties of office related to administration.
- Disciplinary affairs of officers other than executive officers.
- Leave approval of officers other than executive officers.
- Supervision of the duties of minor staff.
- Supervision of repairs of vehicles belongs to institutions under office of the PDHS – Western Provincial.
- Supervision of all staffs inquiries
- Supervision of information which to be submitted to law, human rights commission, Ombudsman and participate to inquiries with authorities.
- Supervision of daily postal communication.
- Supervision of Public complaints and letters from Presidential office, Ministers and members of parliamentarian and provincial council.
- Supervision of duties and administrative works of office vehicles and drivers.
- Other tasks assigned by Provincial Director, Deputy Directors.
Chief Management Assistant
- Redirecting daily post to relevant officers.
- Supervision of Management assistant’s daily duties.
- Leave and Duty leave approval of Management assistant’s and minor staff.
- Parliament and provincial council advisory committee affairs.
- Transfer of duties and supervision of minor staff and watchmen duties.
- Adaptation of relevant Health circular to province and manipulation of circulars of delegation of authority.
- Health sector Recruitment affairs of province.
- Processing recruitment procedures.
- Covering up the duties of the Administrative Officer.
- Other tasks assigned by Provincial Director and Deputy Directors and Administrative Officer.
1/2
- Affairs of Department officer’s property loan.
- Affairs of emergency leave and compensation payments.
- Western Provincial Officers medical board duties of WP.
- Preparation of official identity cards of department officers.
- Agrahara insurance duties.
- Railway warrants and season card duties.
- Coordination of the minister’s monitoring visits.
- Covering up of duties of 1/3 and 1/7 .
- Other works assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.
1/3
- Affairs relevant to reports from offices of Regional Director of Health services.
- Affairs relevant to courts.
- Affairs of Government officers advance B account.
- Affairs relevant to Human Rights Commission.
- Affairs relevant to disciplinary inquire.
- Covering up duties of 1/2 and 1/7 .
- Other works assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.
1/4
- Affairs of staff officers leave.
- Maintenance of document related to overtime.
- Maintenance of document related to Employees leaves and special leaves.
- Field officers diary affairs.
- Affairs relevant to public complaints
- Covering up duties of 1/8 and 1/7 .
- Other works assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.
1/5
- Affairs of provincial medical officers and other officers’ telecommunication.
- Water, electricity and telephone bill clearance and relevant maintenance.
- Office building rent and relevant maintains.
- Repair and maintenance of all hospitals equipments.
- Affairs of office telecommunication affairs.
- Affairs of all health institutions buildings construction maintains and repairs.
- Affairs of hospital Sanitation and security services.
- Covering up duties of 1/6 and 1/7 .
- Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.
1/6
- Vehicle repair and maintains.
- Fuel invoice and bill clearance.
- Checking drivers note regarding transport allowances and overtime payments.
- Affairs relevant to sewage systems in hospitals.
- Updating provincial health vehicles and cadre.
- Covering up duties of 1/6 and 1/7 .
- Special duties such as Uttama shrama pooja, carlton suwa udana,dayata kirula,nirogi lanka,pawadi suwa piyasa and sambudda jayanthi
- Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.
1/7
- Affairs of Quarters/official residences.
- Affairs of rent payments.
- Affairs of acquisition of land and take over.
- Hospital development committee duties.
- Duties relevant to department circular.
- Affairs of Local and Foreign donations.
- Provincial ministry summit and affairs of line ministry.
- Special conferences.
- Affairs relevant to film in provincial hospitals.
- Hospital welfare association affairs.
- Affairs relevant to control of foods and drugs quality.
- Covering up duties of 1/2,1/3,1/4, 1/5, 1/6, 1/8.
- Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant
1/8
- Distribution of letters within institution and outside.
- Distribution of all postal communication.
- Maintains of daily reports of postal communication.
- Covering up duties of 1/4.
- Other works assigned by Provincial Director, Deputy Director, Accountant, Administrative Officer and Chief Management Assistant
2/1
- Institutional affairs of provincial doctors.
- Affairs of Government Medical Officers Association (GMOA).
- Covering up duties of 1/4 .
- Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.
3/1
- Institutional affairs in following officers
- Accountant
- Administrative Officer
- Planning and Program assistant
- Development officer
- Statistic research officer
- Electrical engineer
- Medical document Assistant
- Management Assistant
- Medical education officer
- Ward clerk
- Diet clerk
- Information Technology Officer
- Medical supply assistant
- Maintaining personal files of management assistant
- Priority list, Monthly reports, statistic maintains
- Affairs of local, foreign and special leaves
- Covering up duties of 2/3.
- Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.
2/3
- Institutional affairs in following officers
- Registered Medical Officers
- Public health laboratory technician
- Electric medical technician
- Vaccinator
- Unit Controller
- Technical Officers
- Covering up duties of 2/2.
- Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.
2/4
- Institutional affairs in following government officers
- Nursing Officer
- Nurse
- Public nurse
- Nursing sister
- Nursing Teacher
- Regional Public Health nurse
- Provincial Super Grade Public health nurse
- Nursing officer recruitment, Service confirmation, Transfers, Promotions, Service extension, Language proficiency and local proficiency, retirement and restoration of service.
- Nursing service executive promotions.
- Recruitment under contract basis.
- Priority list, Monthly reports, statistic maintains
- Affairs of local, foreign and special leaves
- Covering up duties 2/5.
- Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.
2/5
- Institutional affairs in following government officers
- Medical Laboratory Technician
- X-ray technician
- Physiotherapist
- Pharmacist
- EEG technician
- Drug Dispenser
- Eye technician
- Occupational Therapist
- Entomology assistant
- Priority list, Monthly reports, statistic maintains
- Affairs of local, foreign and special leaves
- Covering up duties 2/4.
- Other tasks assigned by Provincial Director, Deputy Directors, Accountant ,Administrative Officer and Chief Management Assistant.
2/6
- Institutional affairs in following government officers
- Food and Drug inspector
- Administrative public health inspector
- Public Health inspector
- School dental therapist
- ECG technician
- Public health field assistant
- Driver
- Priority list, Monthly reports, statistic maintains
- Affairs of local, foreign and special leaves
- Covering up duties 2/8.
- Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.
2/7
- Institutional affairs in following government officers
- Administrative Mid wives
- Mid wives
- Priority list, Monthly reports, statistic maintains
- Affairs of local, foreign and special leaves
- Covering up duties 2/1.
- Other tasks assigned by Provincial Director, Deputy Directors, Accountant ,Administrative Officer and Chief Management Assistant.
2/8
- Institutional affairs in following government officers
- Saukya Karya sahayaka
- Cook
- Watchman
- Book binder
- Laboratory Assistant
- Attendant
- Hospital Overseer
- Karyala karya sahayaka
- Spray machine operator
- Packager
- Sewing maid
- Telephone operator
- Messenger
- Film machine operator
- Above post recruitment, promotion, restoration of service, retirement and transfer to other institutions from provincial council.
- Priority list, Monthly reports, statistic maintains
- Office minor staff Personal file maintains
- Affairs of local, foreign and special leaves
- Covering up duties 2/6.
- Other tasks assigned by Provincial Director, Deputy Directors, Accountant, Administrative Officer and Chief Management Assistant.